Invoice & estimate app for painters
The invoice app for painters
Painting jobs are won on the estimate. Invoiceflint lets painters quote room by room on site, take a deposit when the client approves, and turn the estimate into the final invoice with one tap — paint, prep, and labor already itemized.
Free to download for iPhone and Android · Pro free trial
Invoice
True Coat Painting
INV-0529
Bill to: Emily Novak
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Interior walls – living room and hall, 2 coats (sq ft)850 × $1.75 | 850 | $1.75 | $1,487.50 |
| Ceilings – living room and hall1 × $320.00 | 1 | $320.00 | $320.00 |
| Trim, baseboards, and 4 doors1 × $280.00 | 1 | $280.00 | $280.00 |
| Paint and primer (gallons)9 × $52.00 | 9 | $52.00 | $468.00 |
| Drywall repair and surface prep (hours)2 × $60.00 | 2 | $60.00 | $120.00 |
| Less deposit received (INV-0521)1 × -$600.00 | 1 | -$600.00 | -$600.00 |
- Subtotal
- $2,075.50
- Sales tax on paint (7%)
- $32.76
- Total due
- $2,108.26
Example painting invoice made with Invoiceflint · Use it as a free template
What to include on a painting invoice
A complete invoice gets approved and paid faster. Invoiceflint fills in the numbering, dates, and totals for you — here’s what else belongs on it.
- 1The scope, room by room or surface by surface.
- 2Your pricing basis: per square foot, per room, or hours.
- 3Paint brand, color names, and sheen — invaluable for future touch-ups.
- 4Prep work and repairs as separate lines.
- 5Materials, with paint by the gallon.
- 6Any deposit received, and the balance due.
How Invoiceflint helps painters
Built for invoicing on the job, not at a desk.
Room-by-room estimates
Quote on site, send the estimate as a link, and let the client accept it online. It converts to the invoice with one tap.
Estimates that look the part
Choose from 14 professional templates with your logo — a polished estimate helps justify a premium price.
Photos and sign-off
Attach before-and-after photos and a signature to the final invoice.
Know when estimates are opened
Get notified when a client views your estimate, so you can follow up while they're still deciding.
Billing tips for painters
Price by the square foot or by the room
Square-foot pricing is precise for big jobs; per-room pricing is easier for homeowners to compare. Either way, break the estimate into rooms or surfaces so clients can drop or add areas without a new quote.
Record colors on the invoice
Clients will need the exact color and sheen for touch-ups years later. Putting them on the invoice makes you the person they call back.
Take a deposit to book the job
A deposit secures your schedule and covers the paint. Invoice it when the estimate is accepted and subtract it on the final invoice.
Invoicing questions from painters
What should a painting invoice include?
A painting invoice should include the rooms or surfaces painted, your pricing basis (square foot, room, or hours), prep and repair work, paint quantities with brand, color, and sheen, any deposit received, the balance due, and payment terms.
Should painters charge by the square foot or by the room?
Both work. Square-foot pricing is more precise for large or commercial jobs, while per-room pricing is simpler for homeowners. Breaking the estimate into rooms either way lets clients adjust the scope easily.
Should painters ask for a deposit?
Many do, especially to cover paint and to secure a start date. Send a deposit invoice when the estimate is accepted, then subtract the deposit on the final invoice.
Can I send painting estimates from my phone?
Yes. With Invoiceflint you build the estimate on site and send it as a link. The client accepts it in their browser, and you're notified when they view and respond.
Related guides
How to Write an Estimate for a Job (That Clients Approve)
What to include in a job estimate, how to price the work, and how to send it so clients say yes. Includes a worked example estimate you can copy.
Read guide →How to Ask for a Deposit (and Invoice It Properly)
When to ask clients for a deposit, how much to charge, what to say, and exactly how to show the deposit as a credit on the final invoice.
Read guide →Estimate vs. Invoice: What's the Difference?
Estimates and invoices look similar but do different jobs. Here's when to send each one — and how to turn an approved estimate into an invoice.
Read guide →
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Send your next painting invoice from your phone.
Download Invoiceflint for iPhone or Android and create your first invoice in under a minute.