Invoice & estimate app for tutors

The invoice app for tutors

Tutors usually bill parents, often for a month of sessions at a time. Invoiceflint lets you list each session or package, send the invoice by email or WhatsApp, and see when it's been opened — so you don't have to bring up payment at the end of a lesson.

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Invoice

Clara Osei Tutoring

INV-0412

Bill to: Michael Turner (for Jamie Turner)

Example tutoring invoice
Description	Qty	Rate	Amount
Algebra 2 – 60-min sessions (Oct 2, 9, 16, 23, 30)5 × $65.00	5	$65.00	$325.00
SAT math practice test and review (90 min)1 × $95.00	1	$95.00	$95.00
Late cancellation, Oct 19 – 50% of session fee1 × $32.50	1	$32.50	$32.50

Subtotal: $452.50
Total due: $452.50

November sessions: Thursdays at 4 pm. Payment due by Nov 7. Cancellations with less than 24 hours' notice are charged at 50%.

Example tutoring invoice made with Invoiceflint · Use it as a free template

What to include on a tutoring invoice

A complete invoice gets approved and paid faster. Invoiceflint fills in the numbering, dates, and totals for you — here’s what else belongs on it.

1Your name or business name and contact details.
2The parent or guardian as the client, and the student's name.
3Each session's date and length, or the package being billed.
4The subject or level.
5Your rate per session or the package price.
6Any cancellation charges, with your policy.
7A due date and how to pay.

How Invoiceflint helps tutors

Built for invoicing on the job, not at a desk.

Send where parents actually look
Open WhatsApp with the invoice link ready to send, or email it — parents view it in their browser without installing anything.
Know it's been seen
Get a notification when the parent opens the invoice, so you know whether a gentle reminder is needed.
Every family in one list
Keep each family with their balance, and save your session and package prices so a monthly invoice takes moments.
Reminders you don't have to send
Scheduled email reminders follow up on unpaid invoices, so payment doesn't come up during lessons.

See every feature →

Billing tips for tutors

Invoice once a month

An invoice after every lesson means a lot of admin for you and the parent. One monthly invoice that lists every session is easier to pay and to check.

Put your cancellation policy in writing

A 24-hour cancellation policy only works if parents have agreed to it. Put it in your first invoice's notes, then charge it consistently.

Offer packages paid up front

A package of ten sessions paid in advance improves attendance and smooths your income. Invoice the package once and note how many sessions are left.

Invoicing questions from tutors

What should a tutoring invoice include?

A tutoring invoice should include your name and contact details, the parent or guardian's name, the student's name, the dates and length of each session (or the package), the subject, your rate, any cancellation charges, the total, a due date, and how to pay.

Should I invoice the parent or the student?

Invoice whoever pays — usually the parent or guardian. Put the student's name in the client name or line descriptions so families with more than one child can tell invoices apart.

Should tutors charge for late cancellations?

Many tutors charge 50% to 100% of the session fee for cancellations with less than 24 hours' notice, because the slot can't be filled at short notice. Agree on the policy in writing before the first session and show the charge as its own line.

Do tutors need to charge sales tax or VAT?

It depends on where you live and how much you earn. Private tutoring is exempt from VAT in some countries, and many places don't apply sales tax to tutoring. Check your local rules — Invoiceflint lets you add tax only when you need it.

Related guides

Invoiceflint for other trades

Send your next tutoring invoice from your phone.

Download Invoiceflint for iPhone or Android and create your first invoice in under a minute.