Invoice & estimate app for photographers
The invoice app for photographers
Photography is booked months ahead and paid in parts — a retainer to hold the date, a balance before the shoot, extras afterwards. Invoiceflint lets photographers send polished, on-brand invoices from their phone and keeps every payment on track.
Free to download for iPhone and Android · Pro free trial
Invoice
Lena Moss Photography
INV-0263
Bill to: Avery & Jordan
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Wedding collection – 8 hours coverage1 × $2,800.00 | 1 | $2,800.00 | $2,800.00 |
| Second shooter (hours)6 × $75.00 | 6 | $75.00 | $450.00 |
| Engagement session1 × $350.00 | 1 | $350.00 | $350.00 |
| Printed album – 20 spreads1 × $450.00 | 1 | $450.00 | $450.00 |
| Less retainer received (INV-0241)1 × -$900.00 | 1 | -$900.00 | -$900.00 |
- Subtotal
- $3,150.00
- Total due
- $3,150.00
Example photography invoice made with Invoiceflint · Use it as a free template
What to include on a photography invoice
A complete invoice gets approved and paid faster. Invoiceflint fills in the numbering, dates, and totals for you — here’s what else belongs on it.
- 1The session or event date and location.
- 2Coverage hours or the package booked.
- 3Deliverables: number of edited images, gallery, prints, albums.
- 4Retainer received and the balance due date.
- 5Usage or licensing terms for commercial work.
- 6Payment terms and methods.
How Invoiceflint helps photographers
Built for invoicing on the job, not at a desk.
Invoices that match your brand
Choose from 14 templates and add your logo, so invoices feel as considered as your work.
Automatic balance reminders
Schedule email reminders ahead of the balance due date so you're not chasing couples before their wedding.
Package quotes clients accept online
Send your collections as an estimate; when the client accepts, convert it to the retainer invoice in one tap.
Send by email or WhatsApp
Send invoices wherever your clients reply fastest, as a link they can open on any device.
Billing tips for photographers
Take a retainer to hold the date
A wedding date you've reserved is a date you can't sell to anyone else. A non-refundable retainer, invoiced at booking, protects you if plans change.
Collect the balance before the shoot
Set the balance due date a few weeks before the event. Chasing a final payment after the gallery is delivered is much harder.
Spell out licensing for commercial clients
Brands pay for usage, not just photos. State on the invoice how and for how long the images may be used, so expanded use becomes a new line item rather than a dispute.
Invoicing questions from photographers
What should a photography invoice include?
A photography invoice should include the session or event date, the package or coverage hours, deliverables such as edited images, galleries, and albums, any retainer already paid, the balance and its due date, usage or licensing terms for commercial work, and payment details.
How much retainer should a photographer charge?
Many wedding and event photographers take a retainer of 25–50% to book the date, with the balance due before the event. Whatever you choose, state on the invoice whether the retainer is refundable.
Should usage rights be on a photography invoice?
For commercial work, yes. Describe how the client may use the images and for how long. Usage beyond that can then be quoted as a separate license fee.
Can I send professional photography invoices from my phone?
Yes. Invoiceflint lets you create branded invoices and estimates on your phone and send them by email, WhatsApp, or link. Invoiceflint Pro adds 14 templates and automatic payment reminders.
Related guides
How to Ask for a Deposit (and Invoice It Properly)
When to ask clients for a deposit, how much to charge, what to say, and exactly how to show the deposit as a credit on the final invoice.
Read guide →How to Follow Up on an Unpaid Invoice (With Templates)
A simple follow-up schedule for unpaid invoices, plus copy-and-paste reminder messages for email, text, and WhatsApp that stay polite and get results.
Read guide →Invoice Payment Terms Explained: Net 30, Due on Receipt
What Net 7, Net 30, due on receipt, and other invoice payment terms mean, which get you paid fastest, and the exact wording to put on your invoice.
Read guide →
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Send your next photography invoice from your phone.
Download Invoiceflint for iPhone or Android and create your first invoice in under a minute.