Free · Editable · PDF
Auto Repair Invoice Template
A free auto repair invoice template, filled in with an example job so you can see what goes where. Change the items, prices, and details to your own, then download it as a PDF.
Preview
Corner Garage Auto Repair
Invoice
- Number
- INV-2214
Billed to
Priya Natarajan
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Diagnostic – check engine light, scan and test | 1 | $95.00 | $95.00 |
| Labor – front brake pads and rotors (hours) | 1.8 | $120.00 | $216.00 |
| Front brake rotors | 2 | $68.00 | $136.00 |
| Ceramic brake pad set | 1 | $54.50 | $54.50 |
| Labor – replace upstream O2 sensor (hours) | 0.6 | $120.00 | $72.00 |
| Upstream oxygen sensor | 1 | $89.00 | $89.00 |
| Shop supplies | 1 | $18.00 | $18.00 |
- Subtotal
- $680.50
- Sales tax on parts and supplies (8.25%)
- $24.54
- Total due
- $705.04
Vehicle: 2017 Honda Accord, VIN ending 4471, odometer in 86,412. Old parts available on request. 12-month / 12,000-mile parts and labor warranty.
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What goes on an auto repair invoice
- Your shop name, address, and any repair facility registration number your state requires.
- The customer's name and phone number.
- Vehicle year, make, model, VIN, and the odometer reading.
- The customer's complaint, what you found, and what you did to fix it.
- Labor for each repair, as hours × your labor rate or a flat price.
- Each part with its quantity and price — and whether it's new, used, or rebuilt, which some states require.
- Shop supplies or environmental fees as their own lines.
- Tax, your parts and labor warranty, and when payment is due.
Billing advice for auto mechanics
Pricing tips, common questions, and how to send auto repair invoices from your phone and know when the client has opened them.
Invoice app for auto mechanics →Questions
Is this auto repair invoice template free?
Yes. Edit the template in your browser and download it as a PDF as often as you like. There's no sign-up, and your details stay in your browser.
Can I change the items and add my logo?
Yes. Every field is editable: replace the example auto mechanics line items with your own, add or remove lines, set your tax rate, and upload your logo.
How do I send an auto repair invoice?
Download the PDF and email it to your client. To send it as a link by email or WhatsApp, know when your client opens it, and send reminders, use the free Invoiceflint app for iPhone and Android.
More invoice templates
Send auto repair invoices from your phone
Invoiceflint sends a link by email or WhatsApp and tells you the moment your client opens it.