Free · Editable · PDF
Catering Invoice Template
A free catering invoice template, filled in with an example job so you can see what goes where. Change the items, prices, and details to your own, then download it as a PDF.
Preview
Saffron Table Catering
Invoice
- Number
- INV-0624
Billed to
Bennett & Cole LLP – Holiday Party
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Plated dinner, three courses (guests) | 85 | $58.00 | $4,930.00 |
| Passed hors d'oeuvres, 1 hour (guests) | 85 | $14.00 | $1,190.00 |
| Event servers – 6 staff × 5 hours (hours) | 30 | $35.00 | $1,050.00 |
| Bartender (hours) | 6 | $45.00 | $270.00 |
| Linen, china, and glassware rental (guests) | 85 | $9.00 | $765.00 |
| Service charge – 20% of food | 1 | $1,224.00 | $1,224.00 |
| Less deposit received (INV-0590) | 1 | -$3,000.00 | -$3,000.00 |
- Subtotal
- $6,429.00
- Sales tax (8%)
- $550.80
- Total due
- $6,979.80
Event: Dec 18, 2026, 6–11 pm. Final count of 85 confirmed Dec 11. The service charge covers event coordination and is not a gratuity. Balance due 3 days before the event.
Saved in this browser only. Nothing is uploaded.
What goes on a catering invoice
- The event date, time, and venue.
- The confirmed guest count and per-guest prices.
- The menu or package.
- Staff, with numbers and hours.
- Rentals such as linens, china, and glassware.
- Any service charge and any gratuity, each on its own line.
- Tax, the deposit received, the balance, and its due date.
Billing advice for caterers
Pricing tips, common questions, and how to send catering invoices from your phone and know when the client has opened them.
Invoice app for caterers →Questions
Is this catering invoice template free?
Yes. Edit the template in your browser and download it as a PDF as often as you like. There's no sign-up, and your details stay in your browser.
Can I change the items and add my logo?
Yes. Every field is editable: replace the example caterers line items with your own, add or remove lines, set your tax rate, and upload your logo.
How do I send a catering invoice?
Download the PDF and email it to your client. To send it as a link by email or WhatsApp, know when your client opens it, and send reminders, use the free Invoiceflint app for iPhone and Android.
More invoice templates
Send catering invoices from your phone
Invoiceflint sends a link by email or WhatsApp and tells you the moment your client opens it.