Free · Editable · PDF
HVAC Invoice Template
A free HVAC invoice template, filled in with an example job so you can see what goes where. Change the items, prices, and details to your own, then download it as a PDF.
Preview
Comfort Air Heating & Cooling
Invoice
- Number
- INV-0915
Billed to
Priya Raman
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Diagnostic fee – AC not cooling | 1 | $99.00 | $99.00 |
| Run capacitor 45/5 MFD | 1 | $65.00 | $65.00 |
| Labor – replace capacitor (hours) | 0.5 | $110.00 | $55.00 |
| R-410A refrigerant (lb) | 2 | $85.00 | $170.00 |
| Seasonal tune-up – coil clean and system check | 1 | $129.00 | $129.00 |
- Subtotal
- $518.00
- Sales tax on parts (7%)
- $16.45
- Total due
- $534.45
Unit: Carrier 24ACC636, serial 1219E12345. Recommend coil replacement within 2 seasons — estimate to follow.
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What goes on an HVAC invoice
- Equipment make, model, and serial number.
- The diagnostic or service-call fee.
- Parts with part numbers or specs.
- Refrigerant by the pound, with the type.
- Labor as hours × rate or a flat price.
- Findings and recommendations for future work.
- Warranty information and payment terms.
Billing advice for HVAC technicians
Pricing tips, common questions, and how to send HVAC invoices from your phone and know when the client has opened them.
Invoice app for HVAC technicians →Questions
Is this HVAC invoice template free?
Yes. Edit the template in your browser and download it as a PDF as often as you like. There's no sign-up, and your details stay in your browser.
Can I change the items and add my logo?
Yes. Every field is editable: replace the example HVAC technicians line items with your own, add or remove lines, set your tax rate, and upload your logo.
How do I send an HVAC invoice?
Download the PDF and email it to your client. To send it as a link by email or WhatsApp, know when your client opens it, and send reminders, use the free Invoiceflint app for iPhone and Android.
More invoice templates
Send HVAC invoices from your phone
Invoiceflint sends a link by email or WhatsApp and tells you the moment your client opens it.